Privacy Statement

Effective Date: December 11, 2024

C&H United is committed to protecting the privacy, confidentiality, and security of personal and business information entrusted to us. This Privacy Statement describes how we collect, use, maintain, protect, and disclose information obtained through our website, communications, and professional services..

Scope of This Privacy Statement

This Privacy Statement applies to information collected from clients, prospective clients, website visitors, business partners, and individuals receiving services related to human resources, payroll, accounting, and immigration case management. It applies regardless of state of residence, subject to applicable legal requirements.

Information We Collect

C&H United may collect personal, professional, and business information voluntarily provided, including but not limited to:

  • Names, mailing addresses, email addresses, and telephone numbers

  • Employment records, HR documentation, and payroll data

  • Financial records, accounting documentation, and tax-related information

  • Immigration-related documentation, including government forms and supporting materials

  • Business records and organizational information

  • Limited technical information such as IP addresses, browser type, and website usage data

Information is collected only to the extent reasonably necessary to provide requested services or comply with legal and contractual obligations.

Use of Information

C&H United operates in Texas and serves clients nationwide. We comply with applicable federal privacy laws and state privacy statutes governing the collection, use, and protection of personal information.

Depending on your state of residence, you may have certain rights regarding your personal information, which may include the right to request access to your information, request correction of inaccurate information, or request deletion of information, subject to legal and contractual limitations.

C&H United honors applicable state privacy laws, including but not limited to the Texas Data Privacy and Security Act and other state privacy frameworks where required. Requests related to personal data rights may be submitted through our official business communication channels and will be evaluated in accordance with applicable law.

Certain information may be retained as required by federal or state law, contractual obligations, or professional standards, including records related to employment, financial transactions, or immigration services.

Disclosure of Information

C&H United does not sell, rent, or trade personal information. Information is disclosed only when necessary to provide requested services, comply with applicable federal, state, or local laws, or respond to lawful requests such as subpoenas, court orders, audits, or regulatory inquiries.

Information may be shared with trusted third-party service providers solely for business purposes related to service delivery, system support, or compliance obligations. Such providers are contractually required to maintain confidentiality and appropriate safeguards.

All disclosures are limited to the minimum information reasonably necessary to fulfill the applicable legal or business purpose.

Immigration Privacy Statement

Information collected in connection with immigration services is considered highly sensitive and is handled with heightened confidentiality. Immigration-related information may include USCIS forms, identification records, case histories, court filings, and correspondence with federal agencies.

Such information is collected and used solely for immigration case management and related administrative support as requested by the client. Access is strictly limited to authorized personnel with a legitimate business need.

C&H United complies with applicable federal privacy and record-handling requirements related to immigration documentation and government filings. Immigration information is not disclosed to third parties except as authorized by the client, required by law, or necessary to fulfill service obligations.

C&H United does not provide legal representation, and nothing in this Privacy Statement creates an attorney-client relationship.

Confidentiality of Sensitive Information

Information related to human resources, payroll, accounting, and immigration matters is treated as confidential and accessed only by authorized personnel. Internal controls are maintained to safeguard sensitive records in accordance with professional and industry standards.

Data Security

C&H United implements reasonable administrative, technical, and physical safeguards designed to protect personal, professional, and business information from unauthorized access, use, disclosure, alteration, or destruction. Safeguards include access controls, confidentiality protocols, secure record handling procedures, and system monitoring practices appropriate to the nature of the information maintained.

While no method of electronic transmission or storage can be guaranteed to be completely secure, commercially reasonable steps are taken to reduce risk and protect information entrusted to us, consistent with applicable federal and state data protection requirements.

Retention of Records and Legal Holds

C&H United retains information only for as long as reasonably necessary to fulfill service obligations, comply with applicable federal, state, and local laws, satisfy contractual requirements, and meet professional standards.

Certain records may be retained longer where required by law, regulation, audit requirements, government filing obligations, or in connection with employment, tax, financial, or immigration matters. Information subject to a legal hold, investigation, audit, or government inquiry will be retained for the duration required by applicable law.

Secure disposal methods are used when records are no longer required.

State and Federal Privacy Rights

C&H United operates in Texas and serves clients nationwide. We comply with applicable federal privacy laws and state privacy statutes governing the collection, use, and protection of personal information.

Depending on state of residence, individuals may have rights to request access to personal information, request correction of inaccurate information, or request deletion of information, subject to legal, contractual, and professional limitations.

C&H United honors applicable state privacy rights where required by law.

State-Specific Privacy Addenda

The following sections apply only where required by law.

California Privacy Rights (CCPA/CPRA)

This section applies solely to residents of the State of California where required by the California Consumer Privacy Act and its amendments.

California residents may have the right to request access to personal information collected, request correction or deletion of personal information, and obtain information regarding categories of personal information collected and disclosed.

C&H United does not sell or share personal information as defined by California law. Requests may be submitted through official business communication channels and will be evaluated in accordance with applicable law.

Virginia Privacy Rights (VCDPA)

This section applies to residents of the Commonwealth of Virginia where required by law.

Virginia residents may have the right to confirm whether personal data is being processed, access personal data, request correction or deletion, and obtain a copy of personal data, subject to lawful limitations.

Colorado and Connecticut Privacy Rights (CPA / CTDPA)

Residents of Colorado and Connecticut may have rights regarding personal information, including access, correction, deletion, or copies of personal information, where required by applicable law.

Illinois Biometric Information Notice (BIPA)

C&H United does not collect, store, or process biometric identifiers or biometric information. If biometric information were to be collected in the future, C&H United would comply with the Illinois Biometric Information Privacy Act, including notice, consent, retention, and destruction requirements.

New York Employment Data Notice

Personal information collected in connection with employment-related services for New York-based organizations is processed in accordance with applicable federal and New York state employment and data protection laws and used solely for workforce administration and compliance purposes.

Third-Party Websites

Our website may contain links to third-party websites. C&H United is not responsible for the privacy practices or content of external websites.

Children’s Privacy

C&H United does not knowingly collect personal information from individuals under the age of 13. Any such information identified will be promptly deleted.

Immigration Privacy

Information collected in connection with immigration services is considered highly sensitive and is handled with heightened confidentiality. Immigration-related information may include, but is not limited to, USCIS forms, supporting documentation, case histories, identification records, and correspondence with government agencies or courts.

Such information is used solely for the purpose of providing immigration case management and related administrative support as requested by

Contact Information

Questions or concerns regarding this Privacy Statement may be directed to C&H United HR through our official business communication channels.